Privacy policy

PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE USING THIS WEBSITE

Welcome to the www.headofzeus.com, www.ariafiction.com, www.thegrimcompany.com, www.carnivia.com, www.cadfaelchronicles.com, www.aureliamarcella.com, www.amandaprowse.org, www.nextgenerationofauthors.com, www.theinterrogation.co.uk, www.theabduction.co.uk, www.findmia.co.uk, www.torturetest.co.ukwww.twilight-of-empire.comwww.apollo-classics.com, www.thecadfaelchronicles.co.uk, www.katiemaguire.co.uk websites (“our sites”).

We are committed to protecting and respecting your privacy.  This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which we will use any personal data we collect from you, or that you provide to us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our sites you are accepting and consenting to the collection, use and disclosure of your personal data as described in this policy.

For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is Head of Zeus Limited, a limited company registered in England and Wales under company number 7769235 with our registered office at 131 Edgware Road, London W2 2AP and our main trading address at Clerkenwell House, 45-47 Clerkenwell Green, London EC1R 0HT.

We are registered in the Register of Data Controllers under number ZA000272.  The Register of Data Controllers can be accessed through the website www.ico.gov.uk.

INFORMATION WE MAY COLLECT OR RECEIVE FROM YOU

We may collect and process the following data about you:

·                   Information you give us. You may give us information about you by filling in forms on our sites or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you participate in the “Confessional” or other discussion boards or social media functions on our sites, register on our sites or complete your profile, enter a competition, promotion or survey, submit a manuscript via our submissions portal, when you sign up to any newsletters or bulletins or request any marketing information and when you report a problem with any site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description, photograph and other common profile information.

Information we collect about you. With regard to each of your visits to our sites we may automatically collect the following information:

·                   technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

·                   information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our sites (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

·                   Information we receive from other sources. We may receive information about you if you use any of the other sites we operate or the other services we provide. In this case we will have informed you when we collected that data that it may be shared internally and combined with data collected on this site. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.  We may also collect information which others share about you (such as when a third party posts information about you in the “Confessional” or other discussion boards or social media functions on our sites).

COOKIES

Our sites use cookies to distinguish you from other users of our sites. This helps us to provide you with a good experience when you browse our sites and also allows us to improve our sites. By continuing to browse our sites, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or hard drive of your computer if you agree.  Cookies contain information that is transferred to your computer’s hard drive. 

We use the following cookies:

·                   Strictly necessary cookies.  These are cookies that are required for the operation of our sites.  They include, for example, cookies that enable you to log into secure areas of our sites.

·                   Analytical / performance cookies.  They allow us to recognise and count the number of visitors and to see how visitors move around our sites when they are using them.  This helps us to improve the way our sites work, for example, by ensuring that users are finding what they are looking for easily.

·                   Functionality cookies.  These are used to recognise you when you return to our sites.  This enables us to personalise our content for you, greet you by name and remember your preferences.

·                   Targeting cookies.  These cookies record your visit to our sites, the pages you have visited and the links you have followed.  We will use this information to make our sites and the advertising displayed on them more relevant to your interests.  We may also share this information with third parties for this purpose.

USES MADE OF YOUR PERSONAL DATA

We use information held about you in the following ways:

·                   Information you give to us. We may use this information:

·                   to carry out our obligations arising from any contracts entered into between you and us and from your use of our sites, and to provide you with the information, products and services that you request from us.  This can include (for example) to send you newsletters and information about books and authors, to allow you to access and use the “Confessional” or other discussion boards or social media functions on our sites, to review any manuscript you submit via our submissions portal (and, if appropriate, to contact you about it) and to analyse the results of any survey in which you have participated;

·                   in the event that you participate in any promotion or competition which we may from time to time hold on any site, we may (in addition to the other uses described in this privacy policy) use your personal data in relation to that promotion or competition and may publish your name, age and geographical location on our sites or otherwise indicate that you won or took part in the promotion or competition in question or as part of any other promotional activity we (or any party we may appoint) may from time to time undertake;

·                   for general administrative purposes, including (without limitation) to review and respond to any messages, complaints or other queries you may pose to us and to notify you about any changes to any of our sites, products or services.

·                   to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about (for example, to send you newsletters and information about books and authors which we think may interest you);

·                   to provide you, or permit selected third parties to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data;

·                   to ensure that content from our sites is presented in the most effective manner for you and for your computer.

·                   Information we collect about you. We will use this information:

·                   to administer our sites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

·                   to improve our sites to ensure that content is presented in the most effective manner for you and for your computer;

·                   to allow you to participate in interactive features of our sites, when you choose to do so;

·                   as part of our efforts to keep our sites safe and secure;

·                   to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

·                   to make suggestions and recommendations to you and other users of our sites about goods or services that may interest you or them.

·                   Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

DISCLOSURE OF YOUR PERSONAL DATA

We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We may share your information with selected third parties including (without limitation):

·                   business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you (including, for example, with the providers of prizes in any competitions or promotions which we may organise from time to time, and database administrators engaged by us from time to time);

·                   advertisers and advertising networks that require the data to select and serve relevant adverts to you and others.  We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers’ wishes by displaying their advertisement to that target audience;

·                   analytics and search engine providers that assist us in the improvement and optimisation of our sites.

We may disclose your personal information to third parties:

·                   in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

·                   If Head of Zeus Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

·                   if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Head of Zeus Limited, our users and customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

HOW WE STORE YOUR PERSONAL DATA

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.  Where we have given you (or where you have chosen) a password which enables you to access certain parts of our sites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Where you participate in interactive features of our sites (for example, by posting on the “Confessional” or other discussion boards or social media functions on our sites), you should ensure that you do not submit any personal data that you do not want to be seen, collected or used by other users.

The personal data that we collect or receive from you or other parties may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things,  the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.  We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Your personal data will be stored in a form what allows your identification for a period no longer than is necessary for the purposes for which it has been obtained and processed. 

YOUR RIGHTS

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at info@headofzeus.com.

Our sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

ACCESS TO YOUR PERSONAL DATA

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@headofzeus.com.